Year 2018-2019
Response:
Proper care is provided for the maintenance of equipment and infrastructure so that optimal utility can be obtained. The institution has appointed staff for maintaining facilities such as Buildings, Transport, Electrical, Housekeeping, Garden etc. Regular cleaning of College floors, classrooms, laboratories, equipment are being done by the housekeeping team under the supervision of a floor incharge. Stock verification and Up-Keeping of the equipment in all the labs and other facilities is done at the end of every year by Lab in Charge and the report is submitted to the Principal through the concerned department of HOD’Ss for further action.
Measures Taken at Departmental Levels:
Library: The order list is prepared on the basis of suggestions of the faculty. The list is forwarded to the Principal for approval who makes any necessary changes, approves it and forwards the same to Library for procurement. All the new books and journals are entered into library accession registers. Damaged /lost books are removed as per the procedure mentioned in the Panjab University calendar. Annual stock-taking of the library resources is duly carried out and the reports are submitted to the Principal. The Librarian is ably assisted by her support staff of a Restorer, a Cleaner and a Library Clerk in the efficient and smooth running of the library.
Sports:
The efficient ground staff is attached to the Department of Physical Education for the proper maintenance and marking of tracks and grounds. Proper stock registers of sports equipment procured and in use are maintained. Every year the facilities are upgraded and new equipment is added. The sports related materials are issued to the students by maintaining an issue /return register which reflects the utility and demand of the items along with the students ‘interests.
Computer Laboratories: The college has two fully air-conditioned computer labs with WI-FI facilities. The college has engaged the services of a System Administrator for the upkeep of its infrastructure. A strong firewall has been installed to protect the computer system from data theft.
Home Science Laboratories: For the upkeep of these labs, a lab attendant is available. The necessary equipment is procured and updated from time to time. Proper stock registers are maintained.
Fine Arts Laboratories: For the upkeep of these labs, a lab attendant is available. The necessary equipment is procured and updated from time to time. Proper stock registers are maintained.
Psychology Laboratories: For the upkeep of these labs, a lab attendant is available. The necessary equipment is procured and updated from time to time. Proper stock registers are maintained.
OMSP Laboratory: For the upkeep of these labs, a lab attendant is available. The necessary equipment is procured and updated from time to time. Proper stock registers are maintained.
Measures taken at Institutional Level:
Several committees and clubs have been constituted for the proper upkeep and maintenance of various physical and academic activities.
Construction and Purchase committee:
To ensure proportionality, transparency, accountability and fairness in the procurement of necessary articles for college use a purchase committee has been set up. A designated group of staff members in the committee independently review and evaluate the purchasing documentation like quotations and recommend the most appropriate supplier on the basis of price and quality.
College Cleanliness and Sanitation Committee: Regular cleaning schedule in college is a must. Ensuring that the college is well maintained and is conducive to productivity. So a cleanliness committee has been formed to inspect various parts of the college campus from time to time and to take necessary measures for ensuring hygiene and cleanliness. Repair of frequently damaging components like window glasses, plumbing components, sanitary ware, floor tiles, doors, classrooms, benches, boards, furniture, faculty rooms etc.
Gardening Club: Gardening club of the college ensures the maintenance and proliferation of green cover in the college. The regular plantation is conducted and gardeners are instructed regarding the upkeep of lawns.
Measures taken at the Administrative Level: The college has engaged the services of one full-time electrician to supervise the upkeep and maintenance of all inverters, generators, sound systems, electrical fittings and appliances. The college has also entered into several annual maintenance contracts with various service providers for the smooth functioning of all electronic gadgets. Following SOP is followed for uninterrupted power supply in college premises:
- Checking diesel in storage tank daily and replenishing stock of diesel.
- Checking lubricant oil and specific gravity of distilled water of batteries daily.
- Registering the number of working hours of each generator.
- Checking earth resistance and watering the earth oits weekly.
